We build and run cold email systems for branding, design, advertising, content, and digital agencies. New client conversations every week, without you doing the outreach.
4%+
positive reply rate
20k+
emails sent
98%
inbox placement
2 yrs
running daily
Most agencies grow on referrals until they don't. The pipeline dries up the month delivery gets busy, and
three months later there's a gap nobody saw coming.
We email the kind of clients you'd love on a daily basis, on your behalf, with copy that gets replies. You
stay focused on the work. We bring the calls.
Four parts of a working cold email system. We build all four for you and run them every day.
01 / The list
We build a custom prospect list filtered for your kind of client. Industry, company size, location, who the decision-maker actually is.
No scraped junk. No bought lists with 30% bounce rates. Verified, current, and reviewed before anything goes out.
02 / The copy
We write sequences for your positioning, in your voice, with real personalization on every message. Not "Hey [first_name]" templates that go to delete.
Most cold email gets a reply rate under 1%. Ours sits around 4%+ on positive replies.
03 / The plumbing
Domains. Mailboxes. Warmup. The boring stuff that decides whether your email lands in a real inbox or in spam where nobody sees it.
Across our campaigns we average 98% inbox placement.
04 / The handoff
We monitor inboxes, qualify replies, handle the back-and-forth in your voice if you want, and book qualified calls onto your calendar.
The only thing on your calendar is the call itself. We do the rest.
Four phases. About two weeks until you're sending. After that, we run it daily.
01
Week 1
Working session on your offer and ideal client. The clearer the positioning, the better the email.
02
Weeks 1–2
Sending domains registered. Mailboxes warmed up. Lists built. Sequences written for your review.
03
Week 2+
Daily sending begins. We watch inboxes, qualify replies, and book calls onto your calendar.
04
Ongoing
We swap subject lines and openers based on real reply data. Reply rate compounds.
Braden Almeida
Founder · Portugal-based, working with agencies across the US, Canada, and EU
For almost two years, we've been building cold email systems for creative agencies. Branding, design, advertising, content, digital. Most of them got their early clients through referrals or one-off DMs, and most hit a ceiling the moment that pipeline dried up.
BellPilot exists because there's a way out of that ceiling. We work with a small number of agencies at a time, and run the same system on ourselves that we'd build for you. We're based in Portugal but most of our clients are in the US and Canada. Cold email crosses time zones easily, and we work in yours.
If you want to know whether outbound makes sense for your agency right now, book a call. We'll tell you honestly, even if the answer is no.
Book a call4%+ positive reply rate across 20k+ emails sent. 98% inbox placement. Almost 2 years running campaigns daily.
Setup typically starts at $500. Most projects range $2–$5k total. No hourly billing. Half the setup fee paid only after you're happy with the system.
You won't get bounced between five account managers. Strategy and any meaningful change goes through the people who run cold email every day.
Every BellPilot client comes from the same setup we'd build for you. The system filling our pipeline is the one you'd be paying for. Our systems work because we depend on them, too.
Book a 20-minute call. We'll look at your offer and your ideal client, and tell you honestly whether cold email makes sense for you right now. If it doesn't, we'll say so.
20 minutes · No pitch deck · Half setup paid only on results
